What is an audit file?
Standardized document
An XML file that is generated and submitted electronically to NRA every month.
All orders
All sales from your store for the past month are recorded.
Full transparency
NRA sees what you sold and how customers paid.
Simply put: A monthly diary of your store that you show to NRA instead of having a cash register.
Does this apply to you?
Who submits an audit file?
You need to submit an audit file to NRA if:
You sell online
Own website, Shopify, WooCommerce, Wix, or another platform
You accept card payments
Through Stripe, PayPal, myPOS, virtual POS, or another provider
You accept cash on delivery
Via postal money order or courier that issues a receipt on your behalf
You've chosen the alternative regime
No cash register and no SUPTO — just electronic receipts and audit file
The good news
The Alternative Regime: No Cash Register
If you meet the above criteria, you're entitled to the alternative regime. Remember when everyone was confused about SUPTO? Well, you can forget about that.
December 2020
SUPTO became optional. These systems are now only used voluntarily.
Alternative regime
Specifically for online merchants – no cash register needed.
Good news
For online commerce, neither SUPTO nor a cash register is required.
How does the alternative regime work?
Send electronic receipt
With every sale, the customer receives an electronic receipt via email
Submit audit file
Once a month, you submit a file to NRA with all sales
Done!
No cash registers, no complex systems
For issuing electronic receipts and submitting audit files, you don't need SUPTO. So if someone tells you that you need to implement expensive software – don't believe them.
More on the NRA websiteIn practice
How to submit? Step by step
Register your store with NRA
Submit a declaration for a new online store on the NRA portal (Appendix № 33) and receive a unique number. This number is like your store's ID card — you'll use it in every audit file.
Generate the audit file
The file contains all sales for the month in XML format. Manual creation isn't practical — that's why software like Take a NAP exists to do it automatically. The file is generated with one click.
Check if it's valid
NRA has an official XSD schema that the file must comply with. If there's an error — NRA will reject it. Take a NAP validates every file before giving it to you, so you can be sure it will be accepted.
Submit it on the NRA portal
Log into the NRA e-services portal with your QES and upload the file via the "Standardized Audit File" service. You receive confirmation immediately after successful submission.
The entire process takes about 5 minutes with the right software.
File contents
What does the audit XML file contain?
The file you generate and submit contains information about all delivered orders for the month — regardless of payment method.
- Your company's EIK (ID number)
- Unique number of the store from NRA
- Your website address
See in practice
What does the audit file look like?
Scroll through the file to see what each field means.
Scroll through the XML file for field information
Deadlines
When is the audit file submitted?
of the following month
January sales are reported between February 1st and 15th.
Good news about mistakes
Multiple files can be submitted within the period. The last submitted file is considered final. If you make a mistake, just submit a new file!
For the curious
Technical requirements for the audit file
Format: XML
A structured text format that computers read easily. The XML file is like one big form.
Validation: XSD schema
The XSD schema checks that you've filled out the form correctly before it's sent to NRA.
Important
The schema changes periodically, so it's important your software is up to date!
Legal framework
Where is all this written?
Summary
Audit file: In brief
| Question | Answer |
|---|---|
| 👤 Who submits an audit file? | Online merchants with alternative regime |
| 📦 What does the audit XML file contain? | All delivered orders for the month |
| 🗓️ When is the audit file submitted? | Between the 1st and 15th of the following month |
| 🔐 How is the audit file submitted to NRA? | With QES through the NRA portal |
| 🪪 What do you need for the audit file? | Unique store number from NRA |
| 🧾 Is a cash register needed? | No – that's the whole point! |
Sounds complicated? It's not.
The audit XML file for NRA is simply a monthly report of your sales. You send electronic receipts to customers, submit the audit file once a month – done.
Don't forget the deadline
By the 15th of the following month
Need help?
We're just an email away
Take a NAP automatically generates audit files, sends e-receipts, and reminds you of deadlines.
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Save hours of manual work every month. Take a NAP automatically generates audit files and sends digital receipts to your customers — fully compliant with Ordinance Н-18.
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